SytelineMaster

1) Setup Tax Parameter, enter your own company’s Tax ID.

2) In your Tax System setup, make sure the Tax ID Prompt Location set to included Vendor (Vendor or Both).

3) In Accounts Payable Parameters, under 1099 tab, enter your company information. These are info will be print on your 1099 form.

4) Now, for each vendor that you need to send 1099, enter their Tax ID.

5) Part of your year end procedure, you should run the “Rebalance Vendor Payment History” utility.

This will update the Payment History tab on your Vendors form.

6) Now you are ready to print the 1099 form.

Basically, this is handled through a 3-Step Process. Cut the check to the vendor, designating it as an Open payment. Receive and voucher the purchase order. Reapply the open payment against the voucher generated. Below are the steps for handling this process.

The process for handling Deposits or Pre-Payments to Vendors is as follows:

1. In the A/P Payment form, add a new record for the vendor
On the Payment Distribution form, select type “Open”
If Purchase Order Number is known, you can link the PO to this Open Payment. When check is printed, it will update the Prepaid Amount field on the Purchase Order Header.
Note: The account that defaults for the Open Payment comes from the default “Deposit Acct” from the Accounts Payable Parameter. This account change be overridden if needed.
Print and Post the check as normal.

2. When purchase order is received, generate voucher as normal from the Generate A/P Transactions form
Perform Voucher Posting to post the voucher to vendors A/P Posted Transaction Details

3. Reapply the Open Payment to voucher generated from Purchasing.
Determine the original check number of the deposit or pre-payment. (This can be found on the A/P Posted Transaction Detail form).
Open A/P Payment form
Enter a new record for the vendor, flag the record as “Reapplication”
Enter the original check number in the check number field
System will automatically recognize this as a “Reapplication”. The original amount should default in the payment amount. Save.
Either through Quick or Distribution, select the voucher/vouchers where the deposit or pre-payment needs applied against. Save.
Go to the A/P Check Printing/Posting form and perform Final Register and Post
Journal entries will be created reversing the amount from the “Deposit” account and applying it against “Accounts Payable” account

NOTE: Open Payments should NEVER be applied to vouchers via the A/P Posted Transaction Details form. Journal entries are not created from this form.

A refund check has been received from a vendor and you need to enter it into SyteLine, the following are the steps that you should take to complete this process:

1) Go to Customer Maintenance and add a new customer record with the Vendor’s information.
2) In AP, you currently have a voucher and a payment on this vendor record. At this point, you need to decide whether or not you want this refund reflected in AP Posted Trans. If you’ll never repay this and don’t want the vendor’s balance due to increase, then you won’t enter any transactions on the AP side.
On the other hand, if you will eventually pay them back this amount, then you’ll want to adjust that payment amount, so that this refund is reflected on the voucher. In order to do that, you want to go to Vouchers and Adjustments and create an adjustment voucher against the voucher number, for the amount of the refund (should be a positive amount).
3) If you created an adjustment voucher in step (2), then you’ll need to process Voucher Posting to post that adjustment. If you didn’t, proceed to step (4).
4) In AR, create an invoice for the amount of the refund, using the new customer number that you created.
5) Perform Invoice Posting.
6) In Customer Payments, enter a payment for the new customer number, using the check # and the amount on the refund check.
7) Use Check Posting to post the payment.
Now AR has a zero balance.